SHELL SCHEME BOOTHS

BUMP IN: 12:00pm - 8:00pm Tuesday 16 March 2027

BUMP OUT: 4:30pm - 8:00pm Thursday 18 March 2027 (Bump-out commences once the visitors have left the building. All freight to be picked up Friday before 12 noon)

HEALTH & SAFETY

During bump-in and bump-out, while booths are being built, decorated or dismantled, everyone onsite must wear:

• A high-visibility vest
• Fully enclosed, closed-toe shoes

Children under 16 are not permitted in the exhibition hall during bump-in or bump-out.

Safety and hazard management are of vital importance. All exhibitors, contractors and suppliers must review the Health and Safety Policy before arriving onsite and follow the directions of the organiser and ICC Sydney staff at all times.

CUSTOM BUILT BOOTHS (NOT SHELL SCHEME EXHIBITORS)

BUMP IN: 8:00am  - 10:00pm Tuesday 16 March 2027 (Monday bump in 4pm with permission only). Please apply for early bump-in on the onboarding forms.

BUMP OUT: 5:00pm Thursday 18 March 2027 (All freight to be picked up Friday before 12 noon) If you require an extension for bump out, please fill out the bump-out extension request in the onboarding forms.

HEALTH & SAFETY

During bump-in and bump-out, while booths are being built, decorated or dismantled, everyone onsite must wear:

• A high-visibility vest
• Fully enclosed, closed-toe shoes

Children under 16 are not permitted in the exhibition hall during bump-in or bump-out.

Safety and hazard management are of vital importance. All exhibitors, contractors and suppliers must review the Health and Safety Policy before arriving onsite and follow the directions of the organiser and ICC Sydney staff at all times.

Note: The organiser may need to view contractor insurance prior to coming onsite.

Custom Build Contractors: Please complete the venue induction form if you haven't done so already. CONTRACTORS INDUCTION

Custom Build Venue Permit: Please complete this compulsory form. ICC CUSTOM BUILD PERMIT

GEL Events is the official freight and logistics provider for Australian Healthcare Week & Healthcare 2040 Expo. View the options and click on the order form to select.

1. Full Service

Best if you want GEL to manage everything! Gel collect your freight, deliver it to your stand, and return it after the event.

2. Onsite Handling

You organise the transport, Gel will move your freight from the loading dock to your stand and back.

3. Loading Dock Booking

Best if you're using your own carrier and just need to schedule a slot on the loading dock during move in and move out.

4. Storage During Event

Store empty packaging or stock during the event, and Gel will return it to your stand at the end of the event.

5. I am Self Sufficient

No services are needed. Please let Gel Know.

COMPULSORY LOGISTICS FORM

For assistance and enquiries please contact Gus Craig at GEL Events.

email : gus@gelevents.com.au

If you are managing your own freight, please complete the ICC Sydney Loading Dock Booking Form below. Your courier or third party freight provider will also need to complete this form.

A loading dock booking is required for both deliveries and collections. All items must be clearly labelled with the delivery label.

DOCK BOOKING FORM

If you are personally dropping items off through the loading dock, someone must remain with your vehicle at all times. Loading dock access is limited to a maximum of 15 minutes.

If you are using GEL Events for freight deliveries, you do not need to make a separate loading dock booking.

Car Park: small items can be hand-carried, please park in P1 (accessed via Darling Drive) and proceed to the event space. Please note, large trolleys and freight are not permitted in guest lifts.

ICC Sydney has three separate loading dock areas servicing ten docks. All deliveries and collections must have a vehicle time-slot booking confirmed before arrival.

The LOADING DOCK is secure and managed by our provider Gel Events.

Level 1 loading dock is undercover and with door dimensions of 5.6m wide x 4.5m high.

Vehicles without a booking will not be accepted into the loading dock. See map below.

This includes self delivery, couriers and third party logistics. Every vehicle must book a delivery time and a collection time through the ICC Sydney Loading Dock Booking Form:

Book a loading dock time

Note: If you are booking freight through GEL Events, you do not need to make a separate ICC Sydney loading dock booking as it is "Managed Freight".

Freight Delivery

Freight may be delivered to ICC Sydney during the following times:

Monday 15 March 2027: 2:00pm–7:00pm

Tuesday 16 March 2027: 7:30am–7:00pm

All freight must be clearly labelled using the official event freight label. Please download and attach the freight label provided above to every item.

Freight Collection

At the end of the event, all freight must be securely packaged and clearly labelled for collection. Once your freight is ready, please arrange for the GEL team to collect it from your stand and transfer it to the loading dock. This service will be available after 5:00pm and before 9:00pm on Thursday 18 March.

Please arrange for your freight company to collect your items from the loading dock during one of the following times:

Thursday 18 March: 6:00pm–8:00pm

Friday 19 March: 7:00am–12:00pm

Your freight company must complete the loading dock access form before arrival to gain access through the security gates. Book a loading dock time

ICC Sydney has two onsite car parks with a total of 826 parking bays.

Both car parks are open 24 hours a day, seven days a week.

Exhibitor discounted parking is valid on Tuesday 16 March for bump in only. Carpark passes may be validated at the Exhibitor Services Desk on Exhibition Level 2, beside Hall 4.

The car park entrances are located on Darling Drive. Electronic signage will show the number of available spaces or advise if a car park is full.

P1: Is the closest to the halls and is located beneath the Exhibition Centre

P2: Located next to the ICC Sydney Theatre

Address: 14 Darling Drive, Sydney NSW 2000

Maximum vehicle height: 2.2 metres

Operating hours: 24 hours, Monday to Sunday

Please go to the exhibitor toolkit to order directly from the venue.

This includes: Deadicated Internet or WiFi, catering, cleaning and other onsite services.

EXHIBITOR TOOL KIT

TESTING & TAGGING OF ELECTRICAL EQUIPMENT

All electrical equipment brought into ICC Sydney, including appliances, power boards, extension leads, display equipment and power tools, must have a current test and tag completed in accordance with AS/NZS 3760. Equipment that is damaged, untagged or has an expired tag must not be used and may be removed from the exhibition floor. Double adaptors are not permitted.

Exhibitors are responsible for arranging testing and tagging before arriving onsite or the organiser can arrange for an inspection: 7.30am Wednesday 17th March. Please fill in the onboarding form to request testing and tagging.

INSURANCE - PUBLIC & PRODUCTS LIABILITY

All exhibitors must hold current Public and Products Liability Insurance with cover of at least AUD $20 million. A valid Certificate of Currency covering the Australian Healthcare Week event dates must be uploaded through the Exhibitor Onboarding Form before the event. Click on the link below for an Australian recommended provider.

P&PL INSURANCE PROVIDER if required.

Exhibitors are also responsible for insuring their own equipment, products and personal property, as neither the Organiser nor ICC Sydney accepts responsibility for loss or damage to these items.